Meeting prep
Zoom Meeting Guidelines & Preparation
To ensure a smooth and efficient Zoom meeting, please follow
these best practices before we connect.
Before you join
Choose a quiet and private space.
- Be in a location where you can speak and hear privately without distractions or background noise.
- Let others know you’re in a meeting to minimize interruptions.
- Consider using a headset for better audio quality and privacy.
Get set up
Log in early and test everything.
- Open Zoom and log in at least 8 minutes before the meeting to avoid delays.
- Test your camera, microphone, and speakers or headset to ensure they are working properly.
- Adjust the camera angle for good framing with clear lighting.
- Ensure you have a stable, strong internet connection. Use a wired connection if possible for greater reliability.
Know the tools
Familiarize yourself with Zoom features.
- Know how to mute/unmute yourself, turn the video on/off, and use features like screen sharing, chat, and reactions.
- Check your Zoom settings to ensure the correct microphone and camera are selected.
Stay focused
Close unnecessary programs and notifications.
- Exit any programs that may slow down your computer or cause distractions during the meeting.
- Silence notifications on email, chat, and other apps to prevent interruptions.
Not booked in yet?
See the work before your call.
If you haven’t already, the live webinar is the best way to
get context on the Inner Circle ahead of your conversation.